About This Policy
This Privacy Policy explains how Life Assess Limited collects, uses and protects personal data when you visit the TalentFit HR website (this website) or contact us through it. It also explains your rights and how to use them.
We follow the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
This Policy Covers This Website Only
This policy applies to this TalentFit HR marketing website only. TalentFit HR is a product of Life Assess Limited and part of the Evolve365 platform.
The TalentFit HR product itself, including the sample demo workspace, runs on Evolve365 at e365.app and has its own privacy policy and terms there. If you use the product, please read those documents. They explain how personal data is handled when you use it.
Who We Are
Life Assess Limited is the controller of the personal data described in this policy. This means we decide how and why it is used.
- Company registered in England and Wales, company number 16293032
- Registered office: Wellington House, Suite 332, 90-92 Butt Road, Colchester CO3 3DA, United Kingdom
- Email: [email protected]
- Information Commissioner’s Office (ICO) registration number: ZC059084
The Personal Data We Collect
When you use our contact form
When you send us a request through the contact form, we collect:
- your full name
- your work email address
- your company name and job title, if you choose to give them
- your company size, if you choose to give it
- what you would like to do (book a personalised demo, contact sales or ask a question)
- your message and anything you choose to include in it
- a record that you ticked the box agreeing to us using your details to respond to your request
Please do not include sensitive information in your message, such as details about your health, religious beliefs or other special category data. We do not need it to answer a request.
When you email us
If you email [email protected], we receive your email address, your name if it appears in your email, the content of your message and any attachments.
When you browse the website
Like most websites, the servers that host our site may automatically record basic technical information when you visit, such as your IP address, browser type, device type and the pages you request. This is used to deliver the website and keep it secure.
The section on cookies below explains how this website uses cookies.
How We Use Your Personal Data
We use your personal data to:
- read and reply to your request, including arranging a demo if you ask for one
- pass your request to the right person in our company
- keep a record of our correspondence with you
- run the website and keep it secure
- meet our legal obligations
We will not use the details you give us through the contact form to send you marketing unless you have separately agreed to receive it.
We do not sell your personal data.
Our Lawful Basis
The UK GDPR requires us to have a lawful basis for using personal data. We rely on:
- Legitimate interests: to respond to requests, keep records of our correspondence and keep the website secure. We only rely on this where our interests are not outweighed by your rights and interests.
- Contract: where your request is about using TalentFit HR or our other services and you ask us to take steps before entering into an agreement with you.
- Legal obligation: where we must keep or share information to comply with the law.
The tick box on the contact form confirms that you agree to us using your details to respond to your request, as described in this policy.
Who We Share Your Personal Data With
We only share personal data where we need to. This may include:
- Service providers that help us run the website and handle requests. These are our website hosting provider, the service that delivers contact form messages and our email provider. Contact form messages are delivered by Web3Forms, which emails them to us. Our lifeassess.org mailboxes are hosted by IONOS. Our providers act on our instructions and must keep your data secure. A list of our current providers is available on request from [email protected].
- Professional advisers such as accountants and lawyers, where needed
- Authorities, regulators or courts where the law requires us to
International Transfers
Some of our service providers may process personal data outside the UK. Where they do, we make sure your data is protected. We rely on UK adequacy regulations, which confirm that a country provides adequate protection, or on the ICO’s International Data Transfer Agreement or the UK Addendum to the EU standard contractual clauses.
For more details about these safeguards, contact us at [email protected].
How Long We Keep Your Personal Data
We keep requests and our related correspondence for 2 years from our last contact with you, unless we need to keep them longer for a legal reason or because the request has led to an ongoing relationship. After that we delete them securely.
Technical logs are kept by our website host for as long as it needs them to run and secure the website.
How We Protect Your Personal Data
We use appropriate technical and organisational measures to protect personal data against loss, misuse and unauthorised access. Access is limited to people who need it to do their work.
No method of sending data over the internet is completely secure, but we take care to protect the information you give us.
Your Rights
Under UK data protection law you have the right to:
- Access: ask for a copy of the personal data we hold about you
- Rectification: ask us to correct data that is wrong or incomplete
- Erasure: ask us to delete your data in certain circumstances
- Restriction: ask us to limit how we use your data in certain circumstances
- Objection: object to us using your data where we rely on legitimate interests
- Data portability: ask us to transfer data you have given us to you or to another organisation in certain circumstances
- Withdraw consent: where we rely on your consent, withdraw it at any time. This does not affect anything we did before you withdrew it.
To use any of these rights, email [email protected]. We may ask you to confirm your identity. We will reply within one month. In some cases the law allows us to extend this, and we will tell you if we do.
Using your rights is normally free of charge.
Cookies
This website only uses cookies or similar technologies that are strictly necessary for it to work and stay secure. We do not use analytics, advertising or tracking cookies. Our fonts are hosted on this website rather than loaded from a third party. The sample workspace and the product at e365.app have their own cookie arrangements, explained on e365.app.
You can control and delete cookies through your browser settings.
Children
This website is intended for adults and organisations. We do not knowingly collect personal data from children through it.
Links to Other Websites
This website links to other websites, including e365.app, where the TalentFit HR product and its sample workspace run. We are not responsible for the privacy practices of websites we do not run. Please read the privacy policy of each website you visit.
Complaints
If you have a concern about how we use your personal data, please contact us first at [email protected] and we will try to put it right.
You also have the right to complain to the Information Commissioner’s Office (ICO), the UK’s data protection regulator.
Changes to This Policy
We may update this policy from time to time. The latest version will always be on this page, with the date it was last updated at the top.
Contact Us
For any question about this policy or your personal data, contact us:
- Email: [email protected]
- Post: Life Assess Limited, Wellington House, Suite 332, 90-92 Butt Road, Colchester CO3 3DA, United Kingdom